Mennonite Village Employee Portal

Mennonite Village Employee Portal

Welcome to the Mennonite Village Employee portal. Here you will find information regarding your benefits plans, links to your benefit carrier websites, employee news, HR forms and the Employee Handbook and policies. If you discover any broken links or outdated information on this page, please notify Human Resources Director Kristen Gregory. Thank you!

COVID-19 Resources

Oregon Health Authority Covid Vaccine Information and Forms:

Temporary Ruling by Governor Brown Issued:  All Healthcare Providers and Healthcare Staff in a Healthcare Setting MUST be fully vaccinated by October 18th, 2021.  Below are the only forms Human Resources will accept for a request for accommodation. A request is not a guarantee of approval.

OHA – Religious Exemption Form
OHA – Medical Exemption Form

All employees are expected to IMMEDIATELY contact their area Administrator/Director and Staffing Coordinator if:
1. You are experiencing symptoms (fever, cough, loss of taste or smell, sore throat or shortness of breath).
2. You were in contact with someone who tested positive or is being tested for the COVID-19 virus.
3. You are being tested for the COVID-19 virus.
4. You test positive for the COVID-19 virus.

Contact Instructions for Covid-19 Postive Employee:
Information for Positive employees

Coping With Covid:

Safe and Strong Helpline
1-800-923-HELP (4357)

Help is free and available 24/7. Language interpreters are available.

Safe + Strong Helpline, in partnership with the Oregon Health Authority, is an emotional support and resource referral line that can assist anyone who is struggling and seeking support. Callers do not need to be in a crisis to contact this line.

Many of us are juggling concerns about wildfires and smoke, COVID-19, political unrest, financial instability, and more, in addition to the everyday things we personally struggle with.

Disasters can leave us feeling increased anxiety, worry, anger, or depression. In these challenging times, we provide emotional support, mental health triage, drug and alcohol counseling, or just connection with a person who cares.

If you or a loved one is feeling worried, upset, or overwhelmed, give us a call. Our call counselor will listen, assess your needs, and problem-solve with referral to community services and resources if needed.

If you are experiencing a mental health crisis, please call the Lifeline at 1-800-273-TALK (8255).

Social Distancing Policy:
MV Social Distancing policy for COVID-19

Unemployment Benefits:
Follow the instructions below if you need to file an unemployment insurance claim
How to file a UI Claim

Corporate Compliance

Employee Handbook & Policies

Employee Handbook:
2022 Employee Handbook (Updated Jan 2022)

Human Resource Policies:
HR 500.01 -Account Usage

HR 500.02 Job Description Review

HR 500.03 Scholarship Program for Advanced Study

HR 500.04 Staff Scholarship Program

HR 500.05 Solicitation and Distribution Policy

HR 500.06 PTO Donation Policy

HR 500.07 Retirement Policy

HR 500.08 Workplace Violence Policy

HR 500.09 Employees Working for Residents

HR 500.10 Whistleblower Policy

HR 500.11 On-Call Scheduling

HR 500.12 Employee Meal Plans.doc

HR 500.13 Attendance Policy

HR 500.14 Exempt Pay Policy

HR 500.15 Covid-19 Personal Travel Policy

HR 500.16 Remote Work Policy

HR 500.17 Political and Social Activism in the Workplace

HR 500.18 Security- ID Badge and Key Card Policy

HR 500.19 TB Screening Non-Nursing Home

HR 500.20 Vaccination Policy

HR 500.21 Remote Access for Hourly Employee

HR 500.22 COVID-19 Vaccination Policy

HR 700.01 Discrimination & Harassment Policy

HR 700.02 Education Incentive Pay

HR 700.03 Paid Time Off (PTO)

HR 700.04 Alcohol and Drug Abuse Policy

HR 700.05 Disciplinary Action & Grievances

HR 700.06 Dress Code Policy

HR 700.07 Safety

HR 700.08 Gifts

HR 700.09 Compensation Policy

HR 700.10 NEO Attendance

HR 700.11 Criminal Background Check

HR 700.12 Pager Policy

HR 700.13 HR Problem Review

HR 700.14 Family Relationships in the Workplace

HR 700.15 Credentialing Policy

HR 700.16 Rehire Policy

HR 700.17 Tobacco Free Policy

HR 700.18 Employee Use of the Wellness Center

HR 700.19 Phone Usage

HR 700.20 Social Media and Social Networking Policy

HR 700.21 RTW Policy

HR 700.22 ADA Policy

HR 700.24 Conflict of Interest

HR 700.25 Release of Employee Information

HR 700.26 OSHA Covid-19 ETS Medical Removal (NEW Jan 2022)

Employee Newsletters & Messages

2022 Newsletters & Key Messages
January 14th
January 28th
February 11th
Interim Executive Director Announcement
February 25th
March 11th
Covid Update
March 25th
April 8th
April 22nd
May 20th
June 3rd
June 17th
July 1st
July 15th
July 29th
August 12th
August 26th
Resident & Staff Ham Radio Event
Sept 23rd
Oct 7th
Oct 21st
Nov 4th
Nov 18th

Uprise Health Newsletters
Member Newsletter January 2022
Member Newsletter February 2022
Member Newsletter March 2022
Member Newsletter-April-2022

Human Resources Forms

2022 Federal W-4 form

2022 Oregon W-4

2022 Oregon W-4 instructions

Change of Name & Address Form

Suggestion Form Mennonite

Internal Application-Transfer Form

PTO Donation Request Form

PTO Donation Form

EAF Donation Form

Direct Deposit Form

Chamber Dollars Brochure Current

New applicant scholarship form with questionaire

Continuing Scholarship applications

Benefits & Forms

Benefit Guide and Insurance Cost Chart:

2021-22 Benefit Summary letter
Insurance Cost Chart 2021-22
Open enrollment form
2022 Open Enrollment flyer

Willamette Dental:
2021-22 Willamette Dental Benefit Summary

Moda Dental:
2021-22 Moda High Option Summary
2021-22 Moda Low Option Summary
2021-22 MODA High Option Ortho Rider

VSP Benefit Summary
VSP-How to register

Meritain Medical:
Meritain Health – Machine Readable Files (MRFs)
SBC for Core plan 2021-22
SBC-Value plan 2021-22
Nurse Hotline
Meritain Teledoc Services

Magellan Rx:
Magellan Rx mail order form
Paydhealth Select Drugs and Products Program 2021-21
Select Drugs and Products Program HR FAQ 2020
2022 MRx COVID OTC TEST – CLIENT Communication

Basic Life Insurance Summary (Updated January 1st, 2021)
Voluntary Life Insurance Summary (Updated January 1st, 2021)
Mennonite Village-Beneficiary Designation Form
Short-Term Disability Summary (Updated January 1st 2021)
Long Term Disability Summary C2 (Updated January 1st, 2021)
Long Term Disability Summary C1 (Updated January 1st, 2021)

Employee Assistance Program (EAP):
EAP and Work Life Services Overview
EAP Welcome Kit for Workplace Leadership
EAP_Enhanced Benefit

Wellness Refund Guidelines:
2021-22 Wellness Refund flyer Updated

Direct Path:
Preventive Health Screening Form – Physician Results – 2021-22
HR – Coronavirus and employee benefits flyer

Tobacco Free Affidavit Form:
Tobacco Free Affidavit Form

League Sports Affidavit Form:
League sports

Everence Small Loan Program:
Small Loan Brochure
Small Loan Application

Employee Benefits
Everence Retirement Account Portal: Establish your online My Everence member account to access your accounts and information about retirement and investments.

MagellanRx Pharmacy Claims and Benefits Portal: Establish your online MagellanRX member account to access pharmacy claims and benefits information.

Meritain Health Member Claims and Benefits Portal: Establish your online MyMertain member account member account to access health claims and benefits information, including Explanations of Benefits (EOB).

Meritain Health/Aetna DocFind Site: Find local physicians covered by our Aetna Choice POS II Open Access plan.

Moda Dental Claims and Benefits Portal: Establish your online myModa member account to access dental benefits and claims information.

QVI Risk Solutions Portal: Establish your online QVI member account to submit FSA/HRA reimbursement requests and access your claims and benefits information.

Know Your Health Care FSA/HRA Eligible and Ineligible Expenses

FSA/HRA Reimbursement Form

VSP Vision Care Portal: Establish your online member account to find a doctor, access benefits and claims information, special offers, and information about glasses, contacts, and Lasik surgery.

Willamette Dental Group Appointments, Claims, and Benefits Portal: Establish your online member account to find a dentist near you, schedule an appointment, and access benefits and claims information.

LifeMap Portal: Find current forms for filing claims under your STD, LTD and Life Insurance policies.



Mennonite Village
5353 Columbus St SE
Albany, OR 97322 (map)

Phone: (541) 928-7232
Fax: (541) 917-1308

Contact Us

Kristen Gregory
HR Director – ext. 209

Ginger Rummell
HR Specialist – ext. 204

(Click on Title to Open)

Family & Medical Leave Act
(Employee Rights and Responsibilities)

Right to Work (English)

E-Verify Participation

Workplace Accommodations Notice

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Mennonite Village is a tobacco-free community.