Mennonite Village Employee Portal

COVID-19 Resources

Oregon Health Authority Covid Vaccine Information and Forms:

Temporary Ruling by Governor Brown Issued:  All Healthcare Providers and Healthcare Staff in a Healthcare Setting MUST be fully vaccinated by October 18th, 2021.  Below are the only forms Human Resources will accept for a request for accommodation. A request is not a guarantee of approval.

OHA – Religious Exemption Form
OHA – Medical Exemption Form

All employees are expected to IMMEDIATELY contact their area Administrator/Director and Staffing Coordinator if:
1. You are experiencing symptoms (fever, cough, loss of taste or smell, sore throat or shortness of breath).
2. You were in contact with someone who tested positive or is being tested for the COVID-19 virus.
3. You are being tested for the COVID-19 virus.
4. You test positive for the COVID-19 virus.

Contact Instructions for Covid-19 Postive Employee:
Information for Positive employees

Coping With Covid:
https://youtu.be/uwIJh8nMj3w

Safe and Strong Helpline
1-800-923-HELP (4357)

Help is free and available 24/7. Language interpreters are available.

Safe + Strong Helpline, in partnership with the Oregon Health Authority, is an emotional support and resource referral line that can assist anyone who is struggling and seeking support. Callers do not need to be in a crisis to contact this line.

Many of us are juggling concerns about wildfires and smoke, COVID-19, political unrest, financial instability, and more, in addition to the everyday things we personally struggle with.

Disasters can leave us feeling increased anxiety, worry, anger, or depression. In these challenging times, we provide emotional support, mental health triage, drug and alcohol counseling, or just connection with a person who cares.

If you or a loved one is feeling worried, upset, or overwhelmed, give us a call. Our call counselor will listen, assess your needs, and problem-solve with referral to community services and resources if needed.

If you are experiencing a mental health crisis, please call the Lifeline at 1-800-273-TALK (8255).

Social Distancing Policy:
MV Social Distancing policy for COVID-19

Unemployment Benefits:
Follow the instructions below if you need to file an unemployment insurance claim
How to file a UI Claim

Corporate Compliance

• Code of conduct
• Hotline Poster
• When to Call the Hot Line Poster
• Elder Justice Act

Employee Handbook & Policies

Employee Handbook:
2022 Employee Handbook (Updated Jan 2022)

Human Resource Policies:
HR 500.01 -Account Usage

HR 500.02 Job Description Review

HR 500.03 Scholarship Program for Advanced Study

HR 500.04 Staff Scholarship Program

HR 500.05 Solicitation and Distribution Policy

HR 500.06 PTO Donation Policy

HR 500.07 Retirement Policy

HR 500.08 Workplace Violence Policy

HR 500.09 Employees Working for Residents

HR 500.10 Whistleblower Policy

HR 500.11 On-Call Scheduling

HR 500.12 Employee Meal Plans.doc

HR 500.13 Attendance Policy

HR 500.14 Exempt Pay Policy

HR 500.15 Covid-19 Personal Travel Policy

HR 500.16 Remote Work Policy

HR 500.17 Political and Social Activism in the Workplace

HR 500.18 Security- ID Badge and Key Card Policy

HR 500.19 TB Screening Non-Nursing Home

HR 500.20 Vaccination Policy

HR 500.21 Remote Access for Hourly Employee

HR 500.22 COVID-19 Vaccination Policy

HR 700.01 Discrimination & Harassment Policy

HR 700.02 Education Incentive Pay

HR 700.03 Paid Time Off (PTO)

HR 700.04 Alcohol and Drug Abuse Policy

HR 700.05 Disciplinary Action & Grievances

HR 700.06 Dress Code Policy

HR 700.07 Safety

HR 700.08 Gifts

HR 700.09 Compensation Policy

HR 700.10 NEO Attendance

HR 700.11 Criminal Background Check

HR 700.12 Pager Policy

HR 700.13 HR Problem Review

HR 700.14 Family Relationships in the Workplace

HR 700.15 Credentialing Policy

HR 700.16 Rehire Policy

HR 700.17 Tobacco Free Policy

HR 700.18 Employee Use of the Wellness Center

HR 700.19 Phone Usage

HR 700.20 Social Media and Social Networking Policy

HR 700.21 RTW Policy

HR 700.22 ADA Policy

HR 700.24 Conflict of Interest

HR 700.25 Release of Employee Information

HR 700.26 OSHA Covid-19 ETS Medical Removal (NEW Jan 2022)

Employee Newsletters & Messages

2023 Newsletters & Key Messages
Jan 13th
Jan 27th
Feb 10th
Feb 24th
March 10th
March 24th

2022 Newsletters & Key Messages
December 30th

Human Resources Forms

2022 Federal W-4 form

2022 Oregon W-4

2022 Oregon W-4 instructions

Change of Name & Address Form

Suggestion Form Mennonite

Internal Application-Transfer Form

PTO Donation Request Form

PTO Donation Form

EAF Donation Form

Direct Deposit Form

MV – New applicant scholarship form with questionaire

Continuing Scholarship application (updated 12.2022)

Benefits & Forms

Benefit Guide and Insurance Cost Chart:

2022 Benefit Guide – Mennonite Village
Open enrollment form 2022-23

Willamette Dental:
Willamette Dental Benefit Summary
WD Notice of Privacy Practices

Moda Dental:
Moda High Option Summary
Moda Low Option Summary
MODA High Option Ortho Rider

VSP:
VSP Benefit Summary
VSP-How to register

Meritain Medical:
Meritain Health – Machine Readable Files (MRFs)
14173-1022-SBC-Value
14173-1022-SBC-Core
Nurse Hotline
Meritain Teledoc Services

Magellan Rx:
Magellan Rx mail order form
Paydhealth Select Drugs and Products Program
Select Drugs and Products Program HR FAQ 
2022 MRx COVID OTC TEST – CLIENT Communication

LifeMap:
Basic Life Insurance Summary 
Voluntary Life Insurance Summary 
Mennonite Village-Beneficiary Designation Form
Short-Term Disability Summary 
Long Term Disability Summary C2 
Long Term Disability Summary C1 

Employee Assistance Program (EAP):
EAP and Work Life Services Overview
EAP Welcome Kit for Workplace Leadership
EAP_Enhanced Benefit
Travel_Global-Assist_flyer_LM-89934-16

Wellness Refund Guidelines:
2022-2023 Wellness Refund flyer Updated

Optavise/Direct Path:
Preventive Health Screening Form – Physician Results – 2022-23 MV/MSNW
Advocacy Support

Rocky Mountain Reserve (new FSA/HRA carrier)
RMR FSA Enrollment Guide

Tobacco Free Affidavit Form:
Tobacco Free Affidavit Form

League Sports Affidavit Form:
League Sports 2022-23

Everence Small Loan Program:
Small Loan Brochure
Small Loan Application

Everence Retirement Account Portal: Establish your online My Everence member account to access your accounts and information about retirement and investments.

MagellanRx Pharmacy Claims and Benefits Portal: Establish your online MagellanRX member account to access pharmacy claims and benefits information.

Meritain Health Member Claims and Benefits Portal: Establish your online MyMertain member account member account to access health claims and benefits information, including Explanations of Benefits (EOB).

Meritain Health/Aetna DocFind Site: Find local physicians covered by our Aetna Choice POS II Open Access plan.

Moda Dental Claims and Benefits Portal: Establish your online myModa member account to access dental benefits and claims information.

VSP Vision Care Portal: Establish your online member account to find a doctor, access benefits and claims information, special offers, and information about glasses, contacts, and Lasik surgery.

Willamette Dental Group Appointments, Claims, and Benefits Portal: Establish your online member account to find a dentist near you, schedule an appointment, and access benefits and claims information.

LifeMap Portal: Find current forms for filing claims under your STD, LTD and Life Insurance policies.

Rocky Mountain Reserve:
Create your online account to file flexible spending (FSA) or health reimbursement arrangement (HRA) claims.