Employee Resources

Name: Mennonite Village
Address: 5353 SE Columbus St,, Albany, OR, 97322, US
Telephone: (541) 928-7232
Price range: $$$

Mennonite Village Employee Portal

Welcome to the Mennonite Village Employee portal. Here you will find information regarding your benefits plans, links to your benefit carrier websites, employee news, HR forms and the Employee Handbook and policies. If you discover any broken links or outdated information on this page, please notify Human Resources Director Kristen Gregory. Thank you!

Click here to view our Campus-wide Event Calendar

COVID-19 Resources

All employees are expected to IMMEDIATELY contact their area Administrator/Director and Staffing Coordinator if:
1. You are experiencing symptoms (fever, cough, loss of taste or smell, sore throat or shortness of breath).
2. You were in contact with someone who tested positive or is being tested for the COVID-19 virus.
3. You are being tested for the COVID-19 virus.
4. You test positive for the COVID-19 virus.

Coping With Covid:
https://youtu.be/uwIJh8nMj3w

Safe and Strong Helpline
1-800-923-HELP (4357)

Help is free and available 24/7. Language interpreters are available.

Safe + Strong Helpline, in partnership with the Oregon Health Authority, is an emotional support and resource referral line that can assist anyone who is struggling and seeking support. Callers do not need to be in a crisis to contact this line.

Many of us are juggling concerns about wildfires and smoke, COVID-19, political unrest, financial instability, and more, in addition to the everyday things we personally struggle with.

Disasters can leave us feeling increased anxiety, worry, anger, or depression. In these challenging times, we provide emotional support, mental health triage, drug and alcohol counseling, or just connection with a person who cares.

If you or a loved one is feeling worried, upset, or overwhelmed, give us a call. Our call counselor will listen, assess your needs, and problem-solve with referral to community services and resources if needed.

If you are experiencing a mental health crisis, please call the Lifeline at 1-800-273-TALK (8255).

Covid-19 Leave Pay Options Policy (temporary):
Emergency Covid-19 Leave Pay Options (Updated 10/2020)
Emergency Covid-19 Leave Fund Request Form

Social Distancing Policy:
MV Social Distancing policy for COVID-19

Reliant Behavioral Health & DirectPath Flyers & Support Numbers:
HR – Coronavirus and employee benefits flyer
Questions About COVID-19 AT AT-COVID19-FL-NP-NR-EN-0320
Your Income and Covid-19
EAP OVERVIEW

EFML & EPSL Notice:
MV direct care providers are exempt from both the EFML & EPSL as a Retirement Community caring for Seniors. If you do not provide direct care your may qualify for one of these leave benefits or some other leave benefit option, check with your Human Resource Team
FFCRA_Poster_WH1422_Non-Federal

Unemployment Benefits:
Follow the instructions below if you need to file an unemployment insurance claim
How to file a UI Claim

Leave Option(s) Chart
(Employees and Supervisors should contact HR to discuss their options)
Updated Covid19 chart

Corporate Compliance

Code of Conduct

Hotline Poster

Elder Justice Act

Employee Handbook

2021 Employee Handbook

Mennonite Village
5353 Columbus St SE
Albany, OR 97322 (map)

Phone: (541) 928-7232
Fax: (541) 917-1308

Contact Us

Kristen Gregory
HR Director – ext. 209

Ginger Rummell
HR Specialist – ext. 204

________________

Documents
(Click on title to open)

Family & Medical Leave Act
(Employee Rights/Responsibilities)

Right to Work (English)

E-Verify Participation

Workplace Accommodations Notice

_________________

Mennonite Village is a tobacco-free community.

“I just wanted to let you know that I really enjoy working here. The staff is terrific. Everyone is so nice and helpful. They’ve made me feel very welcome. All the great things I’ve heard about this place are more than justified.”— A Mennonite Home Employee

Human Resource Policies:

HR 500.01 -Account Usage

HR 500.02 Job Description Review

HR 500.03 Scholarship Program for Advanced Study

HR 500.04 Staff Scholarship Program

HR 500.05 Solicitation and Distribution Policy

HR 500.06 EL Donation Policy

HR 500.07 Retirement Policy

HR 500.08 Workplace Violence Policy

HR 500.09 Employees Working for Residents

HR 500.10 Whistleblower Policy

HR 500.11 On-Call Scheduling

HR 500.12 Employee Meal Plans.doc

HR 500.13 Attendance Policy

HR 500.14 Exempt Pay Policy

HR 500.15 Covid-19 Personal Travel Policy (NEW)

HR 500.16 Remote Work Policy (NEW)

HR 500.17 Political and Social Activism in the Workplace (NEW)

HR 500.18 Security: ID Badge & Key Card Policy (NEW)

HR 500.19 TB Screening Non-Nursing Home (NEW)

HR 500.20 Vaccination Policy (NEW)

HR 700.01 Discrimination & Harassment Policy

HR 700.02 Education Incentive Pay

HR 700.03 Earned Leave

HR 700.04 Alcohol and Drug Abuse Policy

HR 700.05 Disciplinary Action

HR 700.06 Dress Code Policy

HR 700.07 Safety

HR 700.08 Gifts

HR 700.09 Compensation Policy

HR 700.10 NEO Attendance

HR 700.11 Criminal Background Check

HR 700.12 Pager Policy

HR 700.13 HR Problem Review

HR 700.14 Family Relationships in the Workplace

HR 700.15 Credentialing Policy

HR 700.16 Rehire Policy

HR 700.17 Tobacco Free Policy

HR 700.18 Employee Use of the Wellness Center

HR 700.19 Phone Usage

HR 700.20 Social Media and Social Networking Policy

HR 700.21 RTW Policy

HR 700.22 ADA Policy (NEW)

HR 700.23 Grievance Policy

HR 700.24 Conflict of Interest

HR 700.25 Release of Employee Information

Employee Newsletters & Messages:

2021 Newsletters
January 15th
January 29th
February 12th

2020 Newsletters
January 3rd
January 17th
January 31st
February 28th
March 13th
March 27th
April 10th
April 24th
May 8th
May 22nd
June 5th
June 19th
July 3rd
July 17th
July 31st
August 14th
August 28th
Sept 11th
Sept 25th
Oct 9th
Oct 23rd
Nov 6th
Nov 20th
December 4th
December 18th
December 31st

Human Resources Forms:

2021 W-4 form

2021 W-4 form OR

2021 W-4 Oregon instructions

Suggestion Form Mennonite

FSA/HRA Reimbursement Form

Internal Application-Transfer Form

EL Donation Request Form

EL Donation Form

EAF Donation Form

Direct Deposit Form

Chamber Dollars Brochure Current

New applicant scholarship form with questionaire

Continuing Scholarship applications

Benefits and Forms:

Benefit Guide and Insurance Cost Chart:
Benefit Guide 2020-21
Insurance Cost Chart 2020-21

Willamette Dental:
2020 Willamette Dental Summary of Benefits High & Low Options

Moda Dental:
2020-21 MODA Low Option Summary
2020-21 MODA High Option Summary
2020-21 MODA High Option Ortho Rider

VSP:
VSP Benefit Summary
VSP – how-to-register

Meritain Medical:
2020-21 Plan Summary
Nurse Hotline
Meritain Teledoc Services

Magellan Rx:
Magellan Rx mail order form
Paydhealth Select Drugs and Products Program 2021-21
Select Drugs and Products Program HR FAQ 2020

LifeMap:
Basic Life Insurance Summary (Updated January 1st, 2021)
Voluntary Life Insurance Summary (Updated January 1st, 2021)
Mennonite Village-Beneficiary Designation Form
Short-Term Disability Summary (Updated January 1st 2021)
Long Term Disability Summary C2 (Updated January 1st, 2021)
Long Term Disability Summary C1 (Updated January 1st, 2021)

Employee Assistance Program (EAP):
EAP_Enhanced Benefit
Travel_Global-Assist_flyer_LM-89934-16
A TESS- Flyers – RBH (EAP)

Direct Path:
Preventive Health Screening Form – Physician Results – 2020-21

Tobacco Free Affidavit Form:
Tobacco Free Affidavit Form

Wellness Refund Guidelines:
2020-21 Wellness Refund Program (Updated 02/2021)

Employee Benefits

Everence Retirement Account Portal Establish your online My Everence member account to access your accounts and information about retirement and investments.

MagellanRx Pharmacy Claims and Benefits Portal Establish your online MagellanRX member account to access pharmacy claims and benefits information.

Meritain Health Member Claims and Benefits Portal Establish your online MyMertain member account member account to access health claims and benefits information, including Explanations of Benefits (EOB).

Meritain Health/Aetna DocFind Site Find local physicians covered by our Aetna Choice POS II Open Access plan.

Moda Dental Claims and Benefits Portal Establish your online myModa member account to access dental benefits and claims information.

QVI Risk Solutions Portal Establish your online QVI member account to submit FSA/HRA reimbursement requests and access your claims and benefits information.

VSP Vision Care Portal Establish your online member account to find a doctor, access benefits and claims information, special offers, and information about glasses, contacts, and Lasik surgery.

Willamette Dental Group Appointments, Claims, and Benefits Portal Establish your online member account to find a dentist near you, schedule an appointment, and access benefits and claims information.

LifeMap Portal Find current forms for filing claims under your STD, LTD and Life Insurance policies.