Mennonite Village Employee Portal
Mennonite Village Employee Portal
Welcome to the Mennonite Village Employee portal. Here you will find information regarding your benefits plans, links to your benefit carrier websites, employee news, HR forms and the Employee Handbook and policies. If you discover any broken links or outdated information on this page, please notify Human Resources Director Kristen Gregory. Thank you!
COVID-19 Resources
Oregon Health Authority Covid Vaccine Information and Forms:
Temporary Ruling by Governor Brown Issued: All Healthcare Providers and Healthcare Staff in a Healthcare Setting MUST be fully vaccinated by October 18th, 2021. Below are the only forms Human Resources will accept for a request for accommodation. A request is not a guarantee of approval.
OHA – Religious Exemption Form
OHA – Medical Exemption Form
All employees are expected to IMMEDIATELY contact their area Administrator/Director and Staffing Coordinator if:
1. You are experiencing symptoms (fever, cough, loss of taste or smell, sore throat or shortness of breath).
2. You were in contact with someone who tested positive or is being tested for the COVID-19 virus.
3. You are being tested for the COVID-19 virus.
4. You test positive for the COVID-19 virus.
Contact Instructions for Covid-19 Postive Employee:
Information for Positive employees
Coping With Covid:
https://youtu.be/uwIJh8nMj3w
Safe and Strong Helpline
1-800-923-HELP (4357)
Help is free and available 24/7. Language interpreters are available.
Safe + Strong Helpline, in partnership with the Oregon Health Authority, is an emotional support and resource referral line that can assist anyone who is struggling and seeking support. Callers do not need to be in a crisis to contact this line.
Many of us are juggling concerns about wildfires and smoke, COVID-19, political unrest, financial instability, and more, in addition to the everyday things we personally struggle with.
Disasters can leave us feeling increased anxiety, worry, anger, or depression. In these challenging times, we provide emotional support, mental health triage, drug and alcohol counseling, or just connection with a person who cares.
If you or a loved one is feeling worried, upset, or overwhelmed, give us a call. Our call counselor will listen, assess your needs, and problem-solve with referral to community services and resources if needed.
If you are experiencing a mental health crisis, please call the Lifeline at 1-800-273-TALK (8255).
Social Distancing Policy:
MV Social Distancing policy for COVID-19
Unemployment Benefits:
Follow the instructions below if you need to file an unemployment insurance claim
How to file a UI Claim
Corporate Compliance
Employee Handbook & Policies
Employee Handbook:
2022 Employee Handbook (Updated Jan 2022)
Human Resource Policies:
HR 500.01 -Account Usage
HR 500.02 Job Description Review
HR 500.03 Scholarship Program for Advanced Study
HR 500.04 Staff Scholarship Program
HR 500.05 Solicitation and Distribution Policy
HR 500.08 Workplace Violence Policy
HR 500.09 Employees Working for Residents
HR 500.10 Whistleblower Policy
HR 500.12 Employee Meal Plans.doc
HR 500.15 Covid-19 Personal Travel Policy
HR 500.17 Political and Social Activism in the Workplace
HR 500.18 Security- ID Badge and Key Card Policy
HR 500.19 TB Screening Non-Nursing Home
HR 500.21 Remote Access for Hourly Employee
HR 500.22 COVID-19 Vaccination Policy
HR 700.01 Discrimination & Harassment Policy
HR 700.02 Education Incentive Pay
HR 700.04 Alcohol and Drug Abuse Policy
HR 700.05 Disciplinary Action & Grievances
HR 700.11 Criminal Background Check
HR 700.14 Family Relationships in the Workplace
HR 700.15 Credentialing Policy
HR 700.18 Employee Use of the Wellness Center
HR 700.20 Social Media and Social Networking Policy
HR 700.24 Conflict of Interest
HR 700.25 Release of Employee Information
HR 700.26 OSHA Covid-19 ETS Medical Removal (NEW Jan 2022)
Employee Newsletters & Messages
2023 Newsletters & Key Messages
Jan 13th
Jan 27th
Feb 10th
Feb 24th
March 10th
March 24th
2022 Newsletters & Key Messages
December 30th
Human Resources Forms
Internal Application-Transfer Form
MV – New applicant scholarship form with questionaire
Continuing Scholarship application (updated 12.2022)
Benefits & Forms
Benefit Guide and Insurance Cost Chart:
2022 Benefit Guide – Mennonite Village
Open enrollment form 2022-23
Willamette Dental:
Willamette Dental Benefit Summary
WD Notice of Privacy Practices
Moda Dental:
Moda High Option Summary
Moda Low Option Summary
MODA High Option Ortho Rider
VSP:
VSP Benefit Summary
VSP-How to register
Meritain Medical:
Meritain Health – Machine Readable Files (MRFs)
14173-1022-SBC-Value
14173-1022-SBC-Core
Nurse Hotline
Meritain Teledoc Services
Magellan Rx:
Magellan Rx mail order form
Paydhealth Select Drugs and Products Program
Select Drugs and Products Program HR FAQ
2022 MRx COVID OTC TEST – CLIENT Communication
LifeMap:
Basic Life Insurance Summary
Voluntary Life Insurance Summary
Mennonite Village-Beneficiary Designation Form
Short-Term Disability Summary
Long Term Disability Summary C2
Long Term Disability Summary C1
Employee Assistance Program (EAP):
EAP and Work Life Services Overview
EAP Welcome Kit for Workplace Leadership
EAP_Enhanced Benefit
Travel_Global-Assist_flyer_LM-89934-16
Wellness Refund Guidelines:
2022-2023 Wellness Refund flyer Updated
Optavise/Direct Path:
Preventive Health Screening Form – Physician Results – 2022-23 MV/MSNW
Advocacy Support
Rocky Mountain Reserve (new FSA/HRA carrier)
RMR FSA Enrollment Guide
Tobacco Free Affidavit Form:
Tobacco Free Affidavit Form
League Sports Affidavit Form:
League Sports 2022-23
Everence Small Loan Program:
Small Loan Brochure
Small Loan Application
Everence Retirement Account Portal: Establish your online My Everence member account to access your accounts and information about retirement and investments.
MagellanRx Pharmacy Claims and Benefits Portal: Establish your online MagellanRX member account to access pharmacy claims and benefits information.
Meritain Health Member Claims and Benefits Portal: Establish your online MyMertain member account member account to access health claims and benefits information, including Explanations of Benefits (EOB).
Meritain Health/Aetna DocFind Site: Find local physicians covered by our Aetna Choice POS II Open Access plan.
Moda Dental Claims and Benefits Portal: Establish your online myModa member account to access dental benefits and claims information.
VSP Vision Care Portal: Establish your online member account to find a doctor, access benefits and claims information, special offers, and information about glasses, contacts, and Lasik surgery.
Willamette Dental Group Appointments, Claims, and Benefits Portal: Establish your online member account to find a dentist near you, schedule an appointment, and access benefits and claims information.
LifeMap Portal: Find current forms for filing claims under your STD, LTD and Life Insurance policies.
Rocky Mountain Reserve:
Create your online account to file flexible spending (FSA) or health reimbursement arrangement (HRA) claims.